Amy + Kevin | Backyard Wedding

Amy + Kevin had the S W E E T E S T backyard wedding! This couple opted to have their ceremony and reception at their home in Wisconsin. As the ladies and gents prepped for the day ahead, the Rustic Elegance team worked on setting up the wedding site. The ceremony was held outside, and the reception and dinner was in their pull barn [so cool!]. The bride wore some A M A Z I N G cowboy boots underneath her dress, and the groomsmen boutonnieres included a shotgun shell – definitely a fun country touch to this wedding! The ceremony was simple and beautiful, and featured a braid as the couple’s unity symbol. After the ceremony, guests headed to the barn for a night of fun, food, and D A N C I N G!

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The barn was decorated to P E R F E C T I O N, and featured amazing uplighting from JD at Ignite Lighting and Entertainment. He also added lights around a G O R G E O U S old tree in the front yard, that L I T up the night. The grand entrance into the dinner, was done R O A S T – S T Y L E, telling funny stories about each wedding party member, with the help of DJ JD! The couple gifted mason jars to their guests as a party favor, that doubled to use for their drinks throughout the night – L O V E this idea [and not to mention saves on the amount of garbage]. After dinner, the bride + groom enjoyed their first dance as husband and wife, to the song Soulmate by Josh Turner [+ it was A D O R A B L E]. The aunts provided an assortment of sweet treats for desserts which the Rustic Elegance team carefully placed out. The couple also included a super fun gourmet s’mores station that we set out after dinner along with the desserts – so F U N!

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Kevin and Amy are seriously one of the S W E E T E S T couples, and we loved being a part of their day! We hope you two are enjoying married life together [including your sweet little new baby girl]! Rustic Elegance was overjoyed to be your Day of Coordinator – best wishes to you both!

VENDORS
Ceremony / Reception: Backyard
Catering: Rock and Roll to Go
DJ: Ignite Lighting and Entertainment
Photographer: Narvold Photography
Transportation: Rock and Roll to Go
Bathrooms: Susprom
Coordinator: Rustic Elegance

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Tips + Tricks – Bathroom Baskets

If you’re having your wedding at a tent, barn, or outdoor venue, you may want to think about providing a “bathroom basket” for your guests. Many of the bathrooms at these types of venues are plain and simple, and these baskets can decorate the space, while serving a functional purpose. This basket can include anything you feel necessary – but we wanted to throw a little TIPS & TRICKS article your way, including details of how to create the P E R F E C T bathroom basket for your guests.

MUST HAVES [& we know from experience]:
-Medicine: Aspirin, Tylenol, Aleve, Advil
-Hair [I] do’s: Get some hair spray, a brush, comb, bobby pins and ponytails to make sure that your hair is staying in place to dance the night A W A Y.
-Smell ya later: Although everyone was smelling great at the beginning of the night, all the dancing can lead to sweating, and sweating may lead to stink! Add some spray deodorant to your basket, [and maybe some body spray] to keep your night smelling fresh. Also, consider adding some good smelling hand soap!
-Y U M: How great was that dinner? We are sure it was amazing, but to be able to sing your heart on the dance floor, [and not smell it] consider adding breath mints or spray in your basket.
-Accidents [can and will] happen: In case of spillage, adding a Tide-to-Go pen can rid of stains immediately. Adding in wet wipes to help with sticky hands [or situations] is always a promising idea as well.
-Safety first: No wedding is complete without someone needing a Band-Aid. To make sure that you’re not running around looking for one, adding them into your basket can make your night stress-free [& hiring Rustic Elegance can help with this too]!
-U H – O H: Mother nature comes when it pleases, so women’s sanitary items are an absolute must. Nobody wants to spend the rest of their evening worrying about dress stains or being uncomfortable.
-Dry skin [go away!]: Adding in some lotion can ensure guest comfort and smooth skin.
-Got the sniffles? Make sure guests have access to some Kleenex in the bathroom for those battling colds or allergies [& to make sure they get back onto the dance floor]!

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NICE ADDITIONS [if you’re feeling extra F A N C Y]:
-In case of a manicure disaster: Who wants chipped nails at a wedding [hint: not us]? Clear nail polish, nail clippers, and file can help with this potential issue.
-Got lint, dust, or animals around your wedding? Think about adding a lint brush to the basket to keep everyone lint/pet hair [& care] free!
-First Aid Kit [don’t forget, safety first!]: Think about purchasing a mini-first aid kit, or making your own! This should include antiseptic wipes, Neosporin, burn cream, eye drops, antacid, antihistamines, Q-tips, cough drops, etc.
-C U T E [mirror] notes: This is a fun idea that we’ve seen a few of our couples do! Add a note to the mirror[s] in the bathroom with funny quotes. One of our favorites? “You look oh so pretty [or handsome for the fellas] – now get out and D A N C E!”

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PROBABLY DON’T NEED [but you never know]:
-Wardrobe malfunctions: Dancing too hard and your dress [or trousers for the gents – Y E S, we have seen this happen] rips? Having a mini-sewing kit in your bathroom basket could be a game changer! Don’t forget about safety pins – it’s always easy to just P I N it back together.
-Other miscellaneous items: Floss, baby powder, tweezers

DON’T FORGET THE DUDES [they need some pampering too]:
-Stay F R E S H: Consider adding cologne spray, breath mints, and men’s deodorant to keep the fresh smell all day [& night]!

While we are on the ever so exciting topic of B A T H R O O M S, we wanted to provide some tips to those couples who choose to have their wedding in their backyard and need to bring bathrooms onsite! Porta-Potties will most likely be used in these types of situations. Typically, we recommend at least one potty for every 60 guests. Handicap ones can be great for the ladies, along with those in need, [it provides a little more room for those big dresses & you can decorate the inside with cute décor, a table for your bathroom basket, or maybe even a full-length mirror!]. Don’t forget most of these do not come with lighting inside, so once the dinner is over and the dancing is underway, you will need too light these up. We recommend adding sticky lights or battery lanterns to the inside. Also, consider using a 10 x 10 pop up tent with a cocktail table underneath for guests to wait under [protects guests in case of rain and provides them a place to set their cocktail]. A handwashing station, with real running water and paper towels, can also be a nice addition [and pretty cheap]. Another option is to consider renting a luxury bathroom trailer from a company such as On-Site [p.s. these trailers can even come with AC – see some of their photos below!].

We hope this blog post can help you decide if you should add a bathroom basket to your list of “things to do” before your special day, and gave you a few ideas about bathroom options for your day.

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Lauren + Micah | Backyard Wedding in Glenwood City, WI

Lauren + Micah – where to even start with this love story? These two were so G R E A T to work with and their love for one another was undeniable! Kellie was the lead planner on this wedding and met with the couple during their planning process and knew it was going to be an E L E G A N T [& dreamy] wedding. For one of the planning meetings with Kellie, they also met with their DJ [Jason from Three Six Sound]. It was a fun dual meeting and Kellie learned L O T S about DJing at weddings and all of the F U N planning that goes into making sure the music is a good fit for the crowd. Lauren + Micah also opted to have Rustic Elegance help with their rentals for their day and they D E C K E D their wedding out with our special rustic touches!

The day began with the girls getting ready at the house on the property where the wedding would occur. A List Bridal Hair and Makeup prepped the girls for the day ahead. Rustic Elegance worked on setting the tables in the reception tent, using white linens, complemented by maroon napkins. The couple rented vintage plates from Rustic Elegance, as well as their head table. Pristine Floral added floral arrangements to the center of all of the tables for the P E R F E C T finishing touch. The day was a little chilly, so in order to keep guests warm + toasty, we opted to reach out to our heating experts from Sunbelt Rentals to come and pipe in some last minute heat. The couple then took their photos [which turned out absolutely S T U N N I N G thanks to JLauren Photography] and even got a few with their pup, Cooper!

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The couple decided on using family owned land and creating a B E A U T I F U L wedding site from scratch. The ceremony was lined up with rental chairs from Ultimate Events, complemented with a draped arch by We’ve Got it Covered, and finishing touches from Pristine Floral [the outcome was G O R G E O U S]. The aisle was formed by natural trees on the land [it couldn’t have worked out any better!]. Lauren and her dad walked down the aisle accompanied by music from the Loring String Quartet. After the couple said their “I do’s”, Rustic Elegance along with friends and family helped move the chairs from the ceremony to the tent for the reception.

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Next, passed appetizers were served by This Little Piggy Catering during a cocktail hour. Cocktail tables [rented from Rustic Elegance] were placed around the reception area for guests to gather before dinner. The couple rented a beer trailer from Liquorhaus, and had Bar Pro as the bartender. As guests were seated they were dismissed to grab their plates and head to the buffet line [with plenty of A M A Z I N G options]. Post speeches and dinner, it was time for some sweets! The dessert table was F I L L E D with cupcakes from Nadia’s Cupcakes, placed elegantly on barrels and a tabletop provided by Rustic Elegance. The couple rented cupcake stands from Rustic Elegance as well, adding a special touch to their display! After dessert, the dance had begun! Three Six Sound did an amazing job luring guests into the large shed where the dance floor was and kept the guests involved until the end of the night.
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Lauren + Micah – it was a T R E A T to work with you two and your wedding was absolutely D R E A M Y [& one we will never forget]! We loved getting to know you two and hope that married life is all that you hoped it would be.

Special shout out to JLauren Photography for sharing the B E A U T I F U L photos from the day – we A D O R E them!

Vendors
Ceremony: Family Land in Glenwood City, WI
Catering: This Little Piggy
Bartender: Bar Pro
Beer Trailer: Liquorhaus
Rentals: Ultimate Events
Decor: We’ve Got It Covered
Dessert: Nadia’s Cupcakes
DJ: Three Six Sound
Ceremony Music: Loring String Quartet
Florist: Pristine Floral
Photography: JLauren Photography
Transportation: Right Way Shuttle
Hair/Makeup: A List Bridal Hair and Makeup
Bathrooms: Onsite

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Tips + Tricks | Planning a Barn Wedding

Planning a wedding can be S T R E S S F U L. There are SO many things to think about – your wedding party, budget, food/beverage, etc. After enjoying some time engaged to your future life partner, one of the first orders of business that every couple will have to decide on is the venue. From hotels, golf courses, event centers, etc., every couple has a venue style that they can envision themselves tying the knot in. One of the latest crazes in the wedding world is getting married in a barn, one that has been transformed into a beautiful wedding venue. At Rustic Elegance, we are fortunate to specialize in backyard, tent, barn, vineyard, and orchard wedding coordination. We love working with these types of venues – which start as a blank canvas but may require more planning then if you held your event at a full-service hotel or restaurant. Being in business for over 5 years, we have come up with our top 10 tips for planning a barn wedding, and we would L O V E to share with you all!

CLIMATE CONTROL
You might not think about this right away, but many barn wedding venues will face the outdoor elements because of the different seasons throughout the year. If you’re planning on getting married in the scorching summer months, you might want to think about adding some fans or renting an AC unit to ensure guests are comfortable. Also confirm with the venue if they have air conditioning as an option – there are a few out there. If you’re planning a fall/winter wedding at a barn, consider having space heaters or renting a blow-in-heating unit, so nobody will have to endure the harsh MN/WI winter during such a heart-warming day!

BACK-UP CEREMONY
Many barn venues have B E A U T I F U L outdoor options for ceremony sites, or a barn that can start as a ceremony site, where your guests are then invited outside for a cocktail hour, and the barn is then transformed into your beautiful reception venue. While outdoor options for ceremonies and cocktails hours are fantastic – there is always the chance of weather getting in the way. When planning a barn wedding, have a back-up plan if utilizing outdoor space. Also, think about who is going to help initiate a back-up plan once you have one, including ensuring guests are dry and safe, and moving any previously set up décor from your outside space indoors.

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Day of Coordinator, Tips + Tricks, Planning a Barn Wedding_0403.jpgPhoto by: Nicole Spangler Photography

POWER
Many barn wedding venues are repurposed older barns, that were decorated and transformed to create a place to make lifelong memories from your special day. With the older barns, there may not be as many sources of power or outlets that you will need. Consider bringing a few extension cords or power strips to ensure that your vendors will have enough power to work.

FLOW OF THE VENUE
Layouts of barn venues/the farmland are very different throughout MN/WI. Some have one barn, some have two, some have bridal suites, some do not. When visiting venues, consider the space and spending your entire day there. If you do decide to use the barn space for both the ceremony and reception, there will have to be a “flip” period, or a time when the venue changes from ceremony layout to reception layout. Also when thinking about utilizing this space, also question who will be flipping it for you – the venue workers, family members, or you could hire a day of coordinator [like us] to take all of it off your hands.

LOCATION, TRAVELING AND HOTEL BOOKINGS
If you are centrally located in the Twin Cities, chances are you will have to travel a little bit into the countryside for your wedding if you choose a barn venue. Also keep in mind that this means your guests will also have to travel, and some may opt to stay in a hotel. Consider booking a block of rooms at a hotel nearby for your guests, and providing a shuttle to and from, to encourage safe travels and further encourage dancing the night away.

DECORATIONS
Barn venues have their own elegance throughout, created by the wooden beams, posts, and rustic décor that the venue has. With the venues permission, you will have the chance to dress up the barn to your D R E A M! A few things to think about when decorating inside the barn:

Centerpieces – If there are going to be doors open at the venue, wind may try to blow away your décor. Think about heavier centerpieces, such as wood logs, heavier flower vases, etc., so that the decorations stay in place! Also, consider who is setting out the centerpieces [florist, family, you, planner, etc.] and who is gathering them at the end of the night.

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Lighting – Barns are typically only lit by a few overhead lights and may be seemingly dim on your initial visit to the space. To brighten the room [as well as everyone’s day], think about adding string lights across the ceiling or a chandelier over the head table, for a dramatic effect.

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Day of Coordinator, Tips + Tricks, Planning a Barn Wedding_0395.jpgPhoto by: Whitnei Able Photography

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Keep it simple – The barns that we have been so fortunate to work with are beautiful on their own with no decorations. Try to concentrate on the true beauty of the barn with light décor, or choose to focus on a focal point in the room.

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Photo by: Midwest LifeShots Photography

DRESS FOR THE OCCASION
All barns have different surroundings. Some may be surrounded by grass and fields, others by dirt paths/roads, etc. Ceremony sites may be all grass, rock, or they may be in the barn itself. Either way, remind yourself and your guests to wear farm or grass friendly attire, especially footwear, for your special day.

EVENT INSURANCE
Some barn venues require extra “event insurance coverage” to host your event at their venue. This is extra event insurance, in case there were anything to go wrong. This may be an added fee to your budget, so it’s something to keep in mind. Check with your venue or planner to verify.

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Day of Coordinator, Tips + Tricks, Planning a Barn Wedding_0404.jpgPhoto by: Nicole Spangler Photography

VENDORS AND DAY OF COORDINATORS
Unlike hotels, event centers, or golf courses, most barn venues do not have an in-house caterer, bartender, or coordinator, which means that you will have to outsource for these vendors. When deciding on vendors to help with you day, it is important to choose vendors that have experience with the outdoor/barn type venues. Some caterers will bring a grill/tent set-up and cook right on site – how A M A Z I N G is this? This set-up ensures food will be freshly made for your guests. Other vendors will bring food already made at their facility and transport it to the barn [not as fresh – but still yummy!] Barn venues may have restrictions on how loud a DJ or band may play, therefore, hire a DJ who has had experience with this type of venue. Also, look for a DJ who has experience with outdoor ceremonies and equipment that can withstand the “wind” noise. When considering your make-up/hair artists, hire someone who can keep your make-up and hair in place despite the weather elements. Last, but not least, hiring someone who is going to capture the magical moments from your day! When hiring a photographer, it is important to hire someone who has had experience with the barn type venue. Lighting can be a challenge and photographing with the elements [heat and rain], can be a tricky. Consider asking your photographer if you can view an entire album from a wedding they have photographed at a barn venue [this way, you know they aren’t showing you just their very best photos]. Hiring vendors with outdoor/barn experience is a must, and will ensure every element of your day will flow smoothly and you won’t have to worry about a thing. Many barn venues will have a list of preferred vendors that they enjoy working with. Think ahead about all the tasks that will need to be completed from start to finish throughout your day, from set-up, greeting vendors and guiding them where to set up, to giving last minute payment to vendors, greeting guests, directing guest traffic etc.

Day of Coordinator, Tips + Tricks, Planning a Barn Wedding_0401.jpgPhoto by: Emily Isakson Photographic Services

Day of Coordinator, Tips + Tricks, Planning a Barn Wedding_0402.jpgPhoto by: Ester Knowlen Photography

CLEAN UP
Depending on your venue choice, you may have to clean-up the venue the night of your wedding, and remove all items that you had brought in, including décor, presents/cards, floral, food, etc. Plan for someone to help designate the clean-up effort, so that you aren’t tacked on with any extra clean up fees, or make sure your wedding planning team can take care of it.

BONUS TIP
One more bonus tip because we just have so much to share! When putting together your seating chart, we always recommend assigned seating for your guests, to make their dining experience a G R E A T one! One common mistake we see is that guest names are listed by table number vs. alphabetical order. This layout forces guests to have to look at all the tables/names to find their own. Instead, consider putting guest names in alphabetical order by their last name, to ensure guests can find their tables/names with ease. Also, we recommend using a list/frame type style vs. place cards. At barn venues, the barn doors are usually wide open to let the natural breeze in and this provides the perfect opportunity for fly-away place cards. When deciding on what will be used for your actual table numbers, consider something large enough to be seen from a distance, and something that is stable against the elements as well [have these placed on the table facing the door that guests will be entering from].

We’ve seen some extremely remarkable weddings at stunning barn venues across MN/WI, and have had the chance to work with some pretty amazing couples! We feel so grateful every day to be doing something that we love and feel so passionate about. We hope that our barn wedding tips have helped you consider how great it is to have a wedding at a barn venue, and that you also consider Rustic Elegance to help coordinate your special day! Day of Coordinator, Tips + Tricks, Planning a Barn Wedding_0409.jpgPhoto by: Asher Marie Photography

Day of Coordinator, Tips + Tricks, Planning a Barn Wedding_0399.jpgPhoto by: Emily Isakson Photographic Services

Day of Coordinator, Tips + Tricks, Planning a Barn Wedding_0406.jpgPhoto by: Shelley Kay Photography

Day of Coordinator, Tips + Tricks, Planning a Barn Wedding_0408.jpgPhoto by: Marc Andreo Photography

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Kristin + Kevin | Hidden Meadows and Barn

Kristin + Kevin got married at Hidden Meadow and Barn this summer on a hot June day. This wedding was a rustic dream! Everything was absolute perfection. The ceremony took place in the meadows and the reception was in the pavilion. They had yard games, a food truck for dinner, an elegant dessert table and lots and lots of dancing! We loved working with Kristin + Kevin to help their dream wedding come to life.

The card suitcase, table the guest book is on, MR. Mrs pillows, chalkboard signs, umbrella’s, crates and dessert stands were all rented from Rustic Elegance

Venue: Hidden Meadow and Barn
Photographer: Nicole Spangler Photography
Food Truck: Gastrotruck Catering and Events
Desserts: Angel Food Bakery
Hair: Hair by Heidi
Day of Coordinator/Planner: Rustic Elegance
Florist: Bel Fiore
Rentals: Shindig Marvel and Rustic Elegance

 

The girls… getting ready!

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Guys have to get ready too…
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The first look!
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Hidden Meadows – Mr. & Mrs.
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That barn though!
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The wedding party
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Perfect rustic details
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The ceremony
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Gastrotruck and the desserts were amazing!
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A little rain during dinner made for the cutest photos!
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The pavilion where the dinner/reception was held. The pavilion is brand new to the venue this year!

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Time to party! The newlyweds
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And a good night was had by all….
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Best wishes to Kristin and Kevin in their new marriage!