Tips + Tricks | Different Types of Wedding Planners

In the world of weddings, there are many different types of planners that can be hired to assist with your special day! Not to mention many different types of planning packages. In order to better understand the world of planners, we decided to write a T I P S + T R I C K S article on the different types of options out there!

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FULL SERVICE WEDDING PLANNING
A full service wedding planner usually coordinates and plans all aspects of the day, down to the tiniest details. Communication during the planning process can begin as soon as you get engaged and normally will include unlimited communication. A Full Service Wedding Planner will help create the wedding concept and offer overall design assistance. They will book and communicate with all vendors (venue, caterer, officiant, photographer, videographer, DJ, florist, beauty, desserts, transportation etc.) and they may even attend these vendor meetings and help keep track of when payments are due. They will also offer assistance in keeping on point with the budget. This type of planner may assist in ordering invitations and keeping track of your RSVP’s. They also usually perform all the tasks listed under the Day of Coordinator as well (see below). Of course, A L L companies will vary in the services/packages that they offer, but normally this is a “fully loaded” package, which includes everything you can think of.
Who should  hire a Full Service Wedding Planner:
This might be a good option for someone who lives in a different state/location from where the wedding will be held. A Full Service Wedding Planner package could also be a good option for someone who wants a perfectly planned wedding, but doesn’t have the time, interest or know where to start with planning.
Cost Range: $5,000+

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DAY OF COORDINATOR/PACKAGE
There is actually no such thing as just a “Day Of Coordinator”. Although many planners use the title “Day of Coordinator” when describing their services, they are really more like “month-of planners”. Communication with a Day of Coordinator, will usually begin about 30 days before the wedding date. Most of the details will be planned out already and the planners main focus is on executing the details you have set in place. They will help create a timeline of the days events, and execute this timeline to ensure everything runs as planned. They will lead the rehearsal and help make sure the ceremony runs F L A W L E S S L Y. They will act as the point of contact on the wedding day for vendors, guests and the wedding party. They can also help with any last minute problems that arise, setting up decor, pinning on boutonnières and corsages, handing out gratuities and final payments etc. A Day of Coordinator may also help with clean-up at the end of the night (although this may incur an additional cost). Their main focus is making sure the day runs smoothly so that you and your family can enjoy every M I N U T E.
Who should hire a Day Of Coordinator:
To be C O M P L E T E L Y honest, we think everyone getting married should hire a Day Of Coordinator. There is S O much time and money is spent on the wedding day, and we believe that every couple + their family should be able to enjoy the day in low-stress. It is a huge help to have one contact person on site, who knows all the moving parts and can ensure everything goes according to the master plan. Most importantly, hiring a Day Of Coordinator lets the couple and family enjoy the entire wedding without getting bogged down with planning details and questions. Let the planner handle this so more time can be spent with guests.
Cost Range: $1,250-$2,500

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DECORATORS + STYLISTS
Not to be confused with wedding planners, but usually are, decorators and stylists are there to help you envision the space on your special day. They can offer in depth help with choosing the style, color pallette, decorations, and overall feel of the wedding day. This type of planner can often come in and set up the morning of your wedding, but isn’t a logistical planner that will execute the wedding timeline and details. They are more focused on making things P R E T T Y.
Who should hire a Decorator or Stylist:
Consider hiring a Decorator or Stylist if you are short on time, have no idea how to decorate your house let alone your entire wedding or if you would like to incorporate new, fresh and creative ideas into your day but are not sure how to do it. Also, you may want your wedding to look A M A Z I N G, but really have no interest in figuring out how to do this – these would be your people.
Cost Range:
Price varies on how involved you would like them to be. They can charge per hour or by one lump sum. $350-$2,000

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VENUE COORDINATORS
A venue coordinator is employed by the venue to assist in the big picture details of the ceremony/reception location. The Venue Coordinator will most likely be the main contact when booking the venue and will offer help with general questions about the layout, room flips, food and beverage menu, timing and decor restrictions, etc. Being the expert at this specific venue, most of their focus will be on venue related questions. They most likely do not help with decor ideas, set up, timeline, rehearsals, clean up etc. Venue Coordinators usually do not cost extra and for most “traditional” venues will be included in your price (we say “traditional venues”meaning hotels, golf course, country clubs etc. Most barn or rustic venues do not include a Venue Coordinator – even better reason to hire a Day of Coordinator).

As you can see, there are P L E N T Y of different types of wedding planners and packages out there. These are the most commonly used terms to describe planners, although we at Rustic Elegance don’t fit perfectly into just O N E of these categories. We like to think of ourselves as a crossover between Full Planning, Day of Planning and Decorator. We have picked the most helpful parts of each package and put them into one. If we had to label ourselves, we might be considered Logistical Coordinators. We help with everything listed in the Day of Planner Package, but can also start working with you right from the moment you get engaged and want to make sure the final outcome is decorated to fit you! We specialize in tent, barns and backyard weddings, digging deep into the logistical aspects for wedding day. We also act as the “host” on the day so you, your family and friends can enjoy every minute of your special day. Ask about our detailed price list for more info on how we can assist with the logistics of your day!

Since you have read this far, you must be considering hiring a planner, We recommend doing your research on what different companies include in their packages, as many packages can differ within the same planner type. We D E F I N I T E L Y know how stressful wedding planning can be, and hope this helps when debating on which type of wedding planner is right for you!

Special thanks to Jeannine Marie Photography for the photos used in this blog post!

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Barbara + Jesse | Barn at Dunvilla

Another T H R O W B A C K wedding for you all – we just can’t get enough! Barbara and Jesse had the sweetest church wedding followed by a barn reception. The Rustic Elegance team of Kellie and Kelly worked this wedding together and spent the night in Detroit Lakes [they L O V E getting away for little road trips which include quality time paired with A M A Z I N G weddings!].

The day started out with the ladies + men preparing separately before the first look. The bride and groom laid eyes on each other for the first time at the Barn at Dunvilla [also the reception location] and it was S T U N N I N G! Full of nature and greenery – we couldn’t get enough of this sweet couple! After the pre-wedding pictures with Abby Anderson Photography, the wedding party headed over to Rollag Lutheran Church for the ceremony [the cutest church E V E R!]. The groom’s niece and nephew played their parts as flower girl and ring bearer [+ were O H so adorable]. Then, the bride was escorted down the aisle by her mom and dad, where she met her groom. After they said their “I do’s”, everyone dispersed to the barn for cocktail hour, featuring an appetizer buffet including, wings, cheese + crackers, and salmon [Y U M]! Cocktail hour also featured the guest favors – can koozies with the couples name on it – pink for girls and camo for the gents!

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When it was time for the wedding party to do their grand entrance, the song “Jesse’s Girl” [how fitting!] played as the bridal party joined the rest of the guests for dinner. Dinner included a plated salad, accompanied by a buffet dinner from Quality Catering. There was even a special buffet for the K I D S including mac and cheese and chicken fingers. For dessert, Kellie + Kelly cut the cake and served it to the guests + had a B L A S T doing it! Then, it was time for D A N C I N G! Royalty Entertainment got the party started and guests were dancing the night away. For the late night snack, Zorbaz brought in a pile of pizzas – guests were loving it!

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Barbara + Jesse, we L O V E D reminiscing on this sweet day as your Day of Coordinators. The love you to exemplify is why we keep doing what we do! We hope married life is the D R E A M + all is well with you two lovebirds!

Also, Special thanks to Abby Anderson Photography for sharing these o so S W E E T photos with us!

Vendors:
Church: Rollag Lutheran Church
Reception: Barn at Dunvilla
Florist: Hombaches
Music – Ceremony: Amanda Backstrom
Officiant: Jim Greene
Catering: Quality Catering
Late Night Catering: Zorbaz
Photography: Abby Anderson Photography
Bartending: Rothsay Powerhouse
DJ: Royalty Entertainment
Transportation: Anderson Bus
Coordination: Rustic Elegance

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Tips + Tricks | Booking Your Photographer

In continuation of our vendor T I P S + T R I C K S blog from last month on booking your DJ, we wanted to touch on another I M P O R T A N T vendor – your photographer! Photography is a H U G E part of weddings in this day and age, mainly because pictures can last a lifetime. Although your special day is one that we G U A R A N T E E that you won’t ever forget, pictures can bring these memories back to life every time you look at them! In order to learn about the Tips + Tricks that photographers have on booking a photographer, we reached out to our F A V O R I T E photographers for their advice [bet you never would have guessed that!].

PORTFOLIOS // WEB SEARCH
For most couples in the beginning of their vendor search, the W E B is the place where the search begins. Many photographers will have their work shown throughout their site, or have a portfolio that you can review. As Joanna Carina from Carina Photographics notes in her blog, you should be drawn to the picture style of the photographer, including the posing, expressions, lighting, etc. Extra T I P: to take it one step further, ask to see a full wedding album from beginning to end, not just a few portfolio images on their website. That way, you can see if this photographer would capture E V E R Y T H I N G that you’d like them to. You can also use social media [all hail I N S T A G R A M] and search hashtags to find wedding photographers in your state // area. Last but not least in your search, ask friends + family. They can be a G R E A T resource when looking, especially if they were an actual client of the photographer! Also, consider the editing style of the photographer – do they just add a T R E N D Y filter to it and call it a masterpiece? You may notice when researching different photographers that their edit style may have a blue tint, or a warm overlay. If you’re a fan of this look, make sure you are confident you will L O V E it 10 years down the road!


The mood, lighting, and pose of this shot are P E R F E C T I O N – Carina Photographics knows what she’s doing when it comes to great wedding photography!

MEET IN PERSON
Once you’ve narrowed down your list of potentials to a reasonable number, meet your options in person! You will want to feel comfortable around this person, as they will be spending a L O T of time with you throughout one of the most I M P O R T A N T days of your life! You will want to ask about their experience in photography, experience photographing weddings, etc. Make sure they they aren’t just a hobby photographer, but a professional one. You’ll want to feel an instant C L I C K with this person, and feel confident in their ability to capture your wedding day P E R F E C T L Y. A rule of thumb, as stated by Scott from Midwest LifeShots Photography, is “If you look at a photographer’s work and say “I love all of this!”, than great, book them right away and don’t look back. If you look at the work and only like about 70-80% of their work, go elsewhere. Better for your sanity to not have to worry all day if they are taking something you’ll be happy with” [and we totally agree!]. Before you meet in person, ask if they can bring with them a physical wedding album [if this is something you’re interested in purchasing] so that you can see their work.

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Midwest LifeShots catching Kellie behind the scenes – we L O V E this shot!

PACKAGES
Most photographers will have multiple package options. These packages can include different number of hours covered, more than one photographer, etc. Find out what the cost of the entire packages is, including tax and any other expected fees, and really focus on what is included in the package. Packages can have T O N S of different variables, including digital prints, regular prints, both, etc. You want a package that fits your needs on your wedding day, to make sure that you have the memories that will last you a lifetime. You’ll also want to figure out how their payment process works: is it all up front? Do you pay half to secure your date and half at the wedding? Do they take cash // check // credit? Extra T I P from the great Jeannine Marie Photography: Sometimes if you pay in full or by cash/check, it saves the photographer money on credit card processing fees, so they may offer a discount! Photography is one area of your budget that you will N O T want to skimp on. If you find a photographer that you absolutely L O V E, but the price just isn’t right – try to do some negotiating, and let them come back with an answer to if they can accommodate your price range.

Day of Coordinator, Tips + Tricks, Booking Your Photographer_0947.jpgThis C U T E shot by Jeannine Marie Photography captured such a sweet moment – love it!!

TIMELINE // BOOKING
Photographers book quickly – potentially a full year [or even T W O] in advance. You’ll want to book your photographer as soon as you know that they are the right fit for you. If you are looking at a larger photography company, make sure you ask who the lead photographer is for your day before signing any papers, and ask to see their specific work. Also, as Bridget from Shots by Bridge states, “Let your photographer help with the timeline. They are going to know exactly how much time is needed to get all of the necessary coverage. And there is nothing worse than feeling rushed on your wedding day” [+ we agree!].

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Such a sweet photo of Angie + Brooks’ wedding by Shots by Bridge – such C U T I E S!

BLOGS
While we L O V E that you just read through our Tips + Tricks blog, we wanted to share these other A M A Z I N G blogs from our favorite photographers if you’re still looking for more tips on booking your photographer!

https://jeanninemarie-blog.com/?s=questions+to+ask+your+photographer

https://www.carinaphotographics.com/top-10-things-hiring-wedding-photographer/

REMEMBER…
On your wedding day, you are the M A I N event. All you should have to do is smile, be beautiful, get married, and have a blast with your family and friends. Hire someone who’s work consistently puts a smile on your face, and that you trust to cover your P E R F E C T day. Also, don’t forget that your mom, best friend, maid of honor, etc., want to enjoy the day too, so hiring a wedding coordinator to relieve the stress of all parties is H I G H L Y encouraged [hey – we do that!]. Special H U G E thank you to the below photographers who gave us their T I P S + T R I C K S on booking a photographer [who we also H I G H L Y recommend if you’re looking for G R E A T results!]!

Shots by Bridge
Midwest LifeShots Photography
Jeannine Marie Photography
Carina Photographics

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Face behind the camera: Shots by Bridge 

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Face[s] behind the camera: Midwest LifeShots Photography

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Face behind the camera: Carina Photographics 

Amy + Kevin | Backyard Wedding

Amy + Kevin had the S W E E T E S T backyard wedding! This couple opted to have their ceremony and reception at their home in Wisconsin. As the ladies and gents prepped for the day ahead, the Rustic Elegance team worked on setting up the wedding site. The ceremony was held outside, and the reception and dinner was in their pull barn [so cool!]. The bride wore some A M A Z I N G cowboy boots underneath her dress, and the groomsmen boutonnieres included a shotgun shell – definitely a fun country touch to this wedding! The ceremony was simple and beautiful, and featured a braid as the couple’s unity symbol. After the ceremony, guests headed to the barn for a night of fun, food, and D A N C I N G!

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The barn was decorated to P E R F E C T I O N, and featured amazing uplighting from JD at Ignite Lighting and Entertainment. He also added lights around a G O R G E O U S old tree in the front yard, that L I T up the night. The grand entrance into the dinner, was done R O A S T – S T Y L E, telling funny stories about each wedding party member, with the help of DJ JD! The couple gifted mason jars to their guests as a party favor, that doubled to use for their drinks throughout the night – L O V E this idea [and not to mention saves on the amount of garbage]. After dinner, the bride + groom enjoyed their first dance as husband and wife, to the song Soulmate by Josh Turner [+ it was A D O R A B L E]. The aunts provided an assortment of sweet treats for desserts which the Rustic Elegance team carefully placed out. The couple also included a super fun gourmet s’mores station that we set out after dinner along with the desserts – so F U N!

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Kevin and Amy are seriously one of the S W E E T E S T couples, and we loved being a part of their day! We hope you two are enjoying married life together [including your sweet little new baby girl]! Rustic Elegance was overjoyed to be your Day of Coordinator – best wishes to you both!

VENDORS
Ceremony / Reception: Backyard
Catering: Rock and Roll to Go
DJ: Ignite Lighting and Entertainment
Photographer: Narvold Photography
Transportation: Rock and Roll to Go
Bathrooms: Susprom
Coordinator: Rustic Elegance

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Jen + Jim | Backyard Wedding

Jen + Jim have the sweetest L O V E for each other + we absolutely adored helping them plan their special day. The Rustic Elegance team of Angie, Kim and Kellie arrived on site at the groom’s parents house, which was where this special couple would be married. While the couple prepped for the B I G day, the team set up their beautiful outdoor ceremony site, and decor inside their tent for the reception. The couple headed out to do some pre-ceremony pictures with Breanna Bisek Photography, and even included their pups for a few photos! The guys wanted a picture with some shotguns – so there’s that too!

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Although we weren’t sure on what Mother Nature was thinking – she held out for the ceremony and T H E N decided to pour – we were thankful that she decided to wait so these two could say their I do’s outside as planned! The ceremony was B E A U T I F U L. The flower girl [niece of the groom] + ring bearers [nephews of the bride] took the C U T E N E S S level up a notch. Guests quickly shuffled from the outdoor site to the tent for their dinner [+ to keep dry].

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Divine Swine provided a slow roasted turkey, a whole pig [carved on site], pasta, au gratin potatoes and slivered almond green beans [Y U M M Y]. During dinner, the couple had the sweetest idea – guests could ring a bell and for every $10 donation they would kiss. All of the donated money went to the ALS Colon Cancer Foundation – seriously the B E S T idea ever! After the yummy cupcakes were enjoyed for dessert, it was time to dance the night away! The couple danced to the song “To Make You Feel My Love” by Garth Brooks. After the traditional dances, Instant Request DJ, took it away, and guests danced all night long [+ even danced the rain away].

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Jen + Jim – we loved everything about being a part of your S P E C I A L day! Thanks for including Rustic Elegance! We hope married life is nothing short of perfect.

Special shout out to Breanna Bisek Photography for the A M A Z I N G photos!

Vendors:
Venue: Groom’s Parents Home
Catering: Diving Swine
Rentals: Victory Event Rentals
DJ: Instant Request DJ
Florist: Nikki Sailer
Officiant: Duane Harves
Photographer: Breanna Bisek Photography
Desserts: Target Cupcakes
Transportation: Northfield Lines
Bartender: With a Twist
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Angie + Brooks | Outwest Arena

Ok readers – we hope you are in the mood for a S W E E T love story! Angie + Brooks had their wedding reception at the location where they met/both worked – The Outwest Arena! This couple had a W E S T E R N style wedding + we loved every bit of it.

The morning began with the Rustic Elegance team of Lynse, Danielle and Kellie arriving to prep the site for the S P E C I A L day! The wedding party prepared for the day in their respective locations, and took separate pre-ceremony pictures to save their F I R S T – L O O K for their ceremony. Angie’s beloved pony, got to partake in the pre-wedding photos with Shots by Bridge – loved that F U N + special touch. The ladies also sported some cowboy boots with their bridesmaid dresses, while the men opted for jeans, shirts, vests, boots and hats [we loved this casual but dressy combo!]. While the wedding pictures were taken, the Rustic Elegance team worked on creating a western feel in the tent. The couple opted for tons of Rustic Elegance rentals, including: wooden table, burlap + lace table runners, Shepard’s hooks, mason jars, glass votives, lanterns, chalkboard, vintage chairs, etc. The wooden farm tables that they rented were transformed into their G O R G E O U S harvest style head table. The couple also had their saddles and belt buckles on display at the entrance of the reception, which was a C U T E way to add a personal touch.

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The couple had a beautiful ceremony at St. Thomas the Apostle Catholic Church, and then hopped in their H A Y W A G O N to be transported to their reception! Guests were able to enjoy rides around the property for the remainder of the night – S O fun. Guests also spent their time playing other yard games – including rope the hay bale calf [Lynse tested it out and was really pretty good at it!]. This Little Piggy provided the dinner service [+ again was awesome as always] which included: BBQ beef sandwiches, mashed potatoes with gravy, corn on the cob and fresh sliced watermelon – Y U M! For desserts, the couple opted for root beer floats and an ice cream bar [love this!] and also had some other dessert bars + cookies made by their family. After the couples sweet first dance + father/bride dance, the groom + his mom had the C U T E S T mother son dance, which even included a little 2 – stepping/line dancing!

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Angie + Brooks, we LOVED being a part of your day and will always cherish the fun memories that were made! Being the Day of Coordinator for couples like you two remind us how S W E E T love can be! Thanks for including Rustic Elegance in your wedding day!!

Special shout out to Shots by Bridge for the awesome photos featured on the blog!!

Vendors:
Ceremony: St. Thomas the Apostle Catholic Church
Reception: Outwest Arena
Rentals: Ultimate Events
Decor Rentals: Rustic Elegance
Florist: 101 Market and Floral
Photographer: Shots by Bridge
Catering // Desserts: This Little Piggy Catering
Bartending: With a Twist
DJ: Adagio
Coordinator: Rustic Elegance
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Emily + Kyle | Carpenter Nature Center

Ever thought about getting married at a N A T U R E center? Emily + Kyle had the most B E A U T I F U L wedding at the Carpenter Nature Center in Hastings, MN, and we are A L L about it! The Rustic Elegance team of Lynse and Kellie led this wedding and loved every minute of it.

The day began with the ladies + gents getting ready in their separate spaces. Although the weather was a bit chilly outside, everyone’s hearts were W A R M with love for this special day. One of Emily’s bridesmaids, couldn’t make it for the big day, so the couple printed out a life size cardboard cut-out of her so she could still stand up for the ceremony [this included real florals and everything – so creative!]. To keep warm, the bridesmaids wore fur mink stalls to keep warm + stay stylish of course. After taking pre-ceremony pictures with Hattie Ann Photography, it was time for “I do’s”!

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The ceremony aisle doubled as a “walking program” vs. the typical paper one – the Rustic Elegance team put signs in the ground on the pathway so that guests could read the information as they took their seats. Strings by Sarah played beautiful string music as the ceremony started. The couples had their dogs as their flower girls [+ they were O H so adorable]. Matt Berdahl was the officiant and did a G R E A T job [as always]! After the couple said Y E S to forever with one another, it was time to head to the reception.

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Inside the pavilion, the S T U N N I N G fall decor was spread throughout the space, including different colored pumpkins. They also had an ice sculpture from Ice Occasions [yes it was a donkey, Emily’s F A V animal] that doubled as a booze luge – too F U N N Y! The couple opted to do their first dance before dinner, dancing to “Thinking Out Loud” by Ed Sheeran. In their middle of the first dance, the wedding party joined for a flash mob to “Uptown Funk”. The wedding party was then seated at their harvest style head table for dinner from River Valley Catering. After dinner comes our favorite thing – D E S S E R T. The cake from Miss Sarah’s Cakery was mouth-watering and also S O cute! We loved the gold tier at the top. After all the guests were full from the good food + great fun, it was time from DJ Dan from Adagio to get the night started. He did a F A N T A S T I C job of getting the guests dancing and keeping the party going! For a late night treat, Green Mill brought in some pizzas for the end of the night snack [guests loved it!].

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Emily + Kyle – Rustic Elegance L O V E D helping with your Day of Coordination, and hope that married life is as sweet as you two are!

Special shout out to Hattie Ann Photography for the G O R G E O U S photos used in today’s blog!

Vendors
Venue: Carpenter Nature Center (Hastings, MN)
Caterer: River Valley Catering
Rentals: Affordable Elegance
DJ: Adagio DJ Entertainment
Florist: E.L. Design
Officiant: Matt Berdahl
Photographer: Hattie Ann Photography
Desserts: Miss Sarah’s Cakery
Ceremony Music: Strings by Sarah
Transportation: Country Inn
Security: Washington County Sheriff’s Department
Heaters: Crow Party
Bar Service: Green Mill
Draping: Avent Decor
Ice: Ice Occasions
Videographer: Rico Roman
Coordination: Rustic Elegance
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Maggie + Corey | Historic John P Furber Farm

Maggie + Cory had a D R E A M Y day in October of 2016 – and we absolutely A D O R E D working with them to plan this special day! Maggie and her mom Lauri met with Rustic Elegance lead planner Kellie over coffee a few times, and these meetings were never without L A U G H T E R and smiles.

When the Rustic Elegance team arrived, it was time to get to W O R K! The couple rented a few items from Rustic Elegance, including a ladder which was used as a tribute with photos of passed loved ones. We prepped the barn with their centerpieces which were B E A U T I F U L wooden flower boxes with stunning florals from KMB Floral, along with burlap and lace squares, and a G O L D table number. We’ve Got It Covered added their special touches with a lace overlay and gold chargers at the head table, a fabric backdrop behind the bride and groom, and string lights! In place of a traditional guest book, the couple decided on a wood pallet sign for guests to leave a note on – and it turned out S O cute! They also used a cute little picnic basket for their cards – a F U N touch to their decor. While the Rustic Elegance team was finished setting up, the bride and her ladies enjoyed champagne as they prepped for the day in the A M A Z I N G bridal suite, while the guys prepped in the “groom’s suite”. Once they were all ready, they took some pictures with Justin Mark Photography before heading over to the church.

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The couple was married at the Resurrection Lutheran Church, and then headed back over to the Historic John P Furber Farm for their reception. Approximately 315 guests filled the barn, full of fun, food, and D A N C I N G! Appetizers were passed during cocktail hour which were Y U M M Y. The wedding party did their grand entrance down the stairs to “Drink In My Hand” by Eric Church – and it was O H so fun! This Little Piggy provided the dinner buffet, and always provides G R E A T food and service! We also placed dessert bars and cookies on each table, provided by “ We Cater To You”, for a S W E E T treat. After dinner, Maggie’s dad gave such a S W E E T speech about the couple.Day of Coordinator, Historic John P Furber Farm, Maggie + Corey_0732.jpg
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As dinner and speeches concluded, DJ Dan from Adagio started playing music and the dance floor was a sea of guests the rest of the night. He is A W E S O M E to work with, and always does a great job of keeping the party going all night! For a late night snack, the couple brought in Carbone’s Pizza – guests L O V E D this added touch. At the very end of the night, Rustic Elegance cleaned and packed up all of the decor, ensuring that friends, family, and of course the N E W L Y W E D S could enjoy the rest of their night worry free! The couple also was generous enough to donate their flowers at the end of the night, and we took them to a nursing home the following day, which always guarantees S M I L E S.

Maggie + Corey – your wedding day was truly a D R E A M, and we enjoyed every second of it. We hope that married life is all that you hoped it would be + more!

Special shout out to Justin Mark Photography for sharing these A M A Z I N G photos with us!

Vendors:
Ceremony: Resurrection Lutheran Church
Reception: Historic John P Furber Farm
Catering/Bartending: This Little Piggy
Rentals: We’ve Got It Covered
DJ: Adagio
Florist: KMB Floral
Photography: Justin Mark Photography
Video: JWalter Anderson
Photobooth: Photobooth Creations
Desserts: We Cater To You
Coordination and Decor: Rustic Elegance

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Tips + Tricks | Planning a Tent Wedding

To feed off of our previous blog [Tips + Tricks | Planning a Barn Wedding] we thought we would give our readers some tips + tricks on our other specialty – T E N T weddings! Weddings can get S T R E S S F U L in the planning process, and if you are getting married + having your reception outside [or under a tent], here are a few things to think about:

LAYOUT:
One of the M A I N components of planning a backyard/tent wedding is envisioning the space and finding the perfect tent/rental vendor to suit your needs. [Apres Event Rental is one of our favs]. In thinking about the layout of the space ask yourself these questions: Is there enough room for a tent [or two] that can hold the guest count? Is the area flat? Are there trees/branches that would get in the way of the tent? [taking into consideration that the tent stakes/ropes can take up to 7 F E E T on each side of the tent]. Another important thing to consider is the flow of the event space. Make sure there is enough room for your guests to mingle, dance, stand in line at the bar, walk through the buffet, etc. Think about the guest tables and head table layout [P R O – T I P: Rectangle tables will take up less space in a tent then round tables]. Another concept to think about is can your space accommodate parking for your guests. If the space isn’t large enough, you could considering hiring a shuttle service to bring in guests from the hotel (consider Renee’s Royal Valet). As part of the services we offer at Rustic Elegance, we provide a consult at your home and also draw up a detailed layout of your tent and surrounding space!

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 Draping // Lights by: We’ve Got It Covered

LIGHTING / POWER:
While planning a tent wedding, lighting and power will play a key aspect in your day. You’ll want to ensure that all areas are well lit for guests to walk around with ease in the dark. Don’t forget the path to the bathrooms and parking. Also, you may want to add a solar light to the bottom of each tent stake so guests won’t trip over them in the dark. For lighting inside of the tent, we recommend consulting with one of our favorite vendors, We’ve Got It Covered, for ideas on different options [and even D R A P I N G]. You’ll also want to ensure that you have enough power available for the lights, DJ, bathroom trailer, keg trailer, coffee makers, fans, etc. Make sure you locate the breaker box ahead of time and designate someone to flip it back on if one trips [pssst – hire Rustic Elegance to worry about that for you!]. When thinking about power, it is also helpful to have a few extra extension cords on hand. Also make sure to keep all cords that are in use out of the walkways so guests won’t trip over them.

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 Photo by: Kate Becker Photography // Lights by: We’ve Got It CoveredDay of Coordinator, Tips + Tricks, Planning Tent Wedding_0714.jpg

Photo by: Bethany Meister Photography // Draping // Lights by: We’ve Got It Covered

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 Photo by: Studio Starfish Photography

TECHNICAL DETAILS:
Not the most fun part of tent wedding planning [but one of the most important parts] is ensuring that you have everything set with your city/location. Check with the city to see if a permit is required to host a party in your backyard/on property – every city is different in this aspect. Also, you may want to add extra insurance coverage with your homeowners insurance for the day of the wedding in order to cover any accidents that may occur [but we are hoping for a S M O O T H day!].

DECOR:
Another detail to think about is decor and centerpieces! Make sure your centerpieces are heavy enough so that the wind can’t blow them over! Consider using battery candles vs. real ones, so these will stay lite on a windy day. [P R O – T I P: Opt for a seating chart versus place cards for outdoor weddings to avoid fly away place cards!]. Another option to dress up your tent would be to rent R U S T I C [but elegant] furniture! At Rustic Elegance, we offer a variety of fun rental options [couches, vintage hutches, chairs, etc] that could spruce up the tent space.

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Photo by: Jamie Lauren Photography // Draping // Lights by: We’ve Got It Covered

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Photo by: Bellagala // Rentals by: Rustic Elegance

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Rentals from: Rustic Elegance 

VENDORS:
Because you are getting married in a backyard setting vs. getting married at a place where a lot of the vendors are already included, hiring vendors with expertise in this type of setting is a must! Check with your caterer to see if they have experience cooking on site so they can ensure S M O O T H service + a memorable meal. If you’re looking for a caterer that does it all, we love working with A’BriTin Catering – they are A M A Z I N G! When considering dessert vendors, make sure you pick something that can withstand the heat. Cakes with a L O T of frosting can melt quickly in the S T E A M of MN // WI summer days. For your bartender, considering hiring a licensed service, who also carries liquor liability insurance. Liquid Motion and With a Twist are two good options [with both of these companies, you can still provide your own kegs/wine]. Also consider renting a keg trailer to keep all your beer [and white wine] COLD.

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 Photo by: Jeannine Marie Photography // Food by: A’BriTin Catering

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 Photo by: Jeannine Marie Photography //  Bartending: Liquid Motion

WEATHER:
With an outdoor tent wedding, weather can be an issue! You can never predict Mother Nature – it could be too hot, too cold, too windy, too rainy, etc. But planning ahead can ensure a perfect day no matter what. Considering order sidewalls for your tent, not only can these help on a R A I N Y day, but they can also help if your guests are blinded by the sun, if tablecloths are blowing off, or if floral arrangements are blowing over. [When deciding on your tent size, you’ll want to ensure that it is B I G enough to host everything under it [bar, dance floor, dining, etc.] and if it ends up being nice out – that’s a B O N U S and you can move some items outside! If the weather ends up not cooperating, make sure you have a back-up plan/layout in place for your ceremony. When thinking about H O T weather – consider ordering fans to keep guests cool, and overstock on ice/water to keep guests hydrated. If you are thinking about C O O L E R weather – consider bringing in heaters + blankets for guests to stay warm. If it’s supposed to be a rainy day – consider having U M B R E L L A S on hand [you can rent these from Rustic Elegance!]

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 Photo by: Eileen K Photography

LITTLE [BUT BIG] DETAILS:
When you plan a tent wedding, it’s not “all inclusive” like a golf course or hotel venue. You’ll have to provide some of your own items – Including Bathrooms [P R O – T I P: We recommend a least one Porta Potty to every 75 guests. On-Site is a G R E A T option when it comes to renting bathrooms – they even have trailers with A C!]. Don’t forget a hand washing station! Also, not so fun, but important to remember is garbage cans. You will want to make sure you have plenty on hand [with bags that fit]! Don’t forget to add recycling bins to cut down on waste. Clearly label these for guests to put waste in appropriate bins. Something to consider is who will be in charge of clearing dirty glassware off the tables and checking for full garbages periodically throughout the night [and where will these be put when full!].

In outdoor settings, you’ll want to ensure that your guests are comfortable. Consider providing sunscreen + bug spray, a bathroom basket with all the goodies, and even dancing shoes [or flip flops] for guests to use on the dance floor. While we are on the topic of shoes, it’s never a bad idea to remind guests to wear O U T D O O R friendly shoes + attire [H E Y – you can even add a note on your invitation or wedding website].

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 Photography: Alison Lea Photography

CLEAN-UP:
At the end of the night and after all of the F U N, having a tent wedding can leave you with a hefty “to-do” list of clean up items. Think ahead about who is going to blow out candles, clean up glassware, empty garbages, clean up the decor, remove your centerpieces, etc. It’s definitely not one of the most F U N parts of planning – but it can turn into a hassle if it is forgotten! Friends + family will be tired from dancing the night away, so we suggest hiring someone [like us!] to close out the end of the night + clean up.

MOST IMPORTANTLY:
Last but not least – to ensure that your day is P E R F E C T, appoint a contact person to greet vendors, implement the rain plan, keep things on schedule, and to handle any last minute problems that may arise! [hire a Day of Coordinator like Rustic Elegance] so that you and your family can also enjoy the day! Backyard weddings can be A M A Z I N G + extremely beautiful, but if not executed in a proper manner, can leave guests remembering the bad instead of the good. Our goal as Day of Coordinators is to P L A N ahead, be fully prepared for anything that comes our way, and have your guests remember how B E A U T I F U L your day was, as you start this exciting new journey with your partner!
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 Photo by: Bethany Meister Photography 
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 Photo by: Brye Davis // Rentals from: Rustic Elegance
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 Photo by: Kate Becker Photography // Lights by: We’ve Got It Covered
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Draping by: We’ve Got It Covered
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 Photo by: Jamie Lauren Photography // Decor: We’ve Got It Covered

Megan + Kolten | Legacy Hill Farm

This week, we wanted to F L A S H B A C K to 2016 when Megan + Kolten were married. Rustic Elegance planners Lynse + Kellie had an absolute blast planning this wedding with the couple.

Having their special day at Legacy Hill Farm, the Rustic Elegance duo set up the space with rental items from Rustic Elegance including the buffet hutch, barrels, suitcase for cards, table runners, mason jars, cake stands, and Y E S, the white sofa. Florals for the wedding party were provided by Studio B Floral while Megan’s aunt provided floral arrangements for the guest tables. As Rustic Elegance set up, the ladies spent their morning getting prepped and ready for the big day [in their adorable matching robes]! The guys got ready on the other side of the farm, prepping in their own ways. Prior to the ceremony, Lynse and Kellie ran a quick “day of” rehearsal with the wedding party to prepare for the day. With their morning full of pictures and fun with Eileen K Photography, it was finally time for the M A I N event!

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Megan walked down the aisle to “You Are Mine” by Spensor Canes with her E L E G A N T dress flowing behind her. Post-ceremony, guests enjoyed A M A Z I N G food from This Little Piggy, followed by Nothing Bundt Cakes for dessert [which is one of Kellie’s personal F A V O R I T E S]. The couple also participated in a fun alternative to the typical “Dollar Dance” – they did a “Cake in the Face”! They asked guests to place money in either Megan or Kolten’s jars, and whoever had the most money in their jar got the cake in their face by the other. Kolten ended up being defeated by his S T U N N I N G bride of course! After dinner time, the dance had B E G U N! The couple danced their first dance to “The Thing About Us” by Steve Moakler – and it was so C U T E. The rest of the night, guests packed on to the dance floor, enjoyed a bonfire, and even some fresh popcorn for their late night snack [gladly maintained by the Rustic Elegance team – F R E E smells for us!].

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As the night came to a close, the gracious couple let us take their flowers home at the end of the night, and we in turn donated them the following day. All in all, Megan + Kolten were an absolute D R E A M to work with, and we loved every minute of their special day.

Vendors

Venue: Legacy Hill Farm

Catering: This Little Piggy

DJ: Generation Now Entertainment

Rentals: Rustic Elegance

Florist: Studio B Floral

Photographer: Eileen K Photography

Hair/Makeup: SM Makeup Inc.

Desserts: Nothing Bundt Cakes

Planner: Rustic Elegance

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