Backyard Wedding | Megan + Tyler

Megan + Tyler were seriously such a S W E E T couple to work with! Lead planner Kellie loved planning this backyard tent wedding. The couple was married on the groom’s family property – ceremony site down by the lake, with the tent set up a short walk away on open grass!

Leading up to the wedding, the days were rainy, but the day of the wedding turned out G O R G E O U S [sunny, and full of excitement!]. Kellie, Olivia + Kayla showed up early to help get the tent dry, prepped, and decorated along with help from the family. We’ve Got It Covered did lighting and draping in the tent – which we always love that extra touch! The ladies got ready in the main house, while the guys prepped in the guest house. Tessa June Photography was there to capture the whole day, and we loved working with her – she has such great energy! The bride did a first look with her girls before doing one with her future hubby – all reactions were P R I C E L E S S!

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The ceremony set up was S T U N N I N G – guests walked from the parking area down a path that brought you to the site down by the lake. There was a beautiful handmade arch with draping + decor, an old dresser set up with the unity symbol and shepherds hooks with lanterns hung on them – truly a sight to see! The ceremony entrance featured the Rustic Elegance doors along with some floral. The wedding party processed from a point up the hill, and then the bride & her dad came in with a surprise entrance down the trail, giving them a little bit of a longer walk together. The groom’s reaction was one that all bride’s hope for + Tessa captured the best photos! After the ceremony, the bridal party headed to the garage/guest house for a toast while guests proceeded to the tent.

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Cocktail hour was sweet – guests were able to grab a cocktail at the bar and snacks on the tables outside of the tent. The wedding party made their grand entrance as did the couple – complete with a ride in on a V I N T A G E car! Dinner was provided buffet style by Just North of Memphis – filled with BBQ options that we loved! Speeches were made by the bride’s twin sister & MOH, the best man, and family members. Then it was time for dancing & desserts. Nothing Bundt Cakes were spread throughout the dessert table – such a Y U M M Y set up!! The Rusted Revolver, a live band that played underneath the tent and kept the guests dancing all night long!

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Megan + Tyler – we hope that married live [plus your cute puppy addition] is a dream, and we loved being a part of your big day! Shout out to Tessa June Photography for sharing these A M A Z I N G photos with us!

VENDORS
Venue: Groom’s Family Backyard
Catering: Just North of Memphis
Rentals: Apres
Decor: We’ve Got It Covered
Band: Rusted Revolver
Florist: Buffalo Floral
Officiant: Luke Turner
Photographer: Tessa June Photography
Videography: Jim Bothun
Desserts: Nothing Bundt Cake
Hair: Arbor Salon
Dress: The Wedding Shoppe
Coordination: Rustic EleganceDay of Coordinator, Backyard Wedding, Megan + Tyler_1478.jpg

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Backyard Wedding | Molly + Justin

Molly + Justin said their “I do’s” on the groom’s family property, and celebrated after with a huge tent reception. Lead planner Kellie loved working with the family [Justin’s brother, Josh also had a tent wedding that Rustic Elegance helped plan] and working on the charming property. It was so fun to plan a wedding for siblings – only a few months between the two!

The morning of the wedding, lead planner Kellie and assistants Kelly + Kayla arrived to help prep the tent + decor. The weather was iffy in the morning – the team watched closely and prayed for it to clear up in time for an O U T S I D E ceremony. The ladies + gentlemen got ready in their home on the property. Once it cleared up, the couple was able to do their first look at the ceremony site [complete with a G O R G E O U S homemade arch] that was sweet and intimate.

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After the first look, the wedding party captured some photos inside in intermittent sprinkling of rain, and then got some W O N D E R F U L photos in the woods. Finally, it was time to make the call on having the ceremony under the tent or trusting Mother Nature not to rain any longer. 30 minutes prior to the wedding, Rustic Elegance + the couple decided to have the wedding outside, and with the help family + friends, were able to move the chairs out from the tent into ceremony formation. Without a hitch, the ceremony went perfectly, with only a slight drizzle at the beginning. The couple recessed by doing a receiving line to greet their guests, and guests moved over to the tent for cocktail hour.

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The couple then took a ride on the horse drawn carriage provided by Independence Carriage [who we just love working with] and took in a moment alone before joining guests back for cocktail hour. By this time the sun was out in full force, and guests were able to enjoy horse rides until dinner [so fun + guests L O V E D it!]. Dinner was catered in by Russell’s on the Lake and was A M A Z I N G! Guests enjoyed dinner, speeches and laughter before it was time to dance. PM Enterprise DJ Luke got the party started post-dinner, and guests delighted in yummy cupcakes for dessert! As the end of the night neared, guests lined up for a sparkler send-off to wish the newlyweds fair well for the evening!

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We loved helping Molly + Justin on their wedding day and are so excited to see their love flourish! Shout out to Laurie Molzhan Photography for the photos featured in the blog!

VENDORS
Venue: Groom’s Family Property
Catering/Bartending: Russell’s on the Lake
Rentals: Apres
Decor: We’ve Got It Covered
DJ: PM Enterprises
Florist: Floral Arts
Officiant: Rock Hill Community Church
Photography/Videography: Laurie Molzhan Photography
Cupcakes: Marie Fitzsimmons
Hair/Makeup: Jeanna’s Salon
Dress: Aubony Bridal // Madison James
Horses: Independence Carriage
Coordination: Rustic Elegance

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Haley + Makkonen | Gardens of Castle Rock

Oh where to start with this S W E E T couple! Haley + Makkonen dug into their planning process with lead planner Kellie and the outcome was the most P E R F E C T day! This couple’s love story goes all the way back to high school [high school sweethearts – L O V E it]. Their wedding took place at the Gardens of Castle Rock, an A M A Z I N G outdoor venue that we love being at! We’ve Got It Covered came early in the morning do some G O R G E O U S draping under the tent and brought along their deep purple linens for the guest tables. The ladies in the wedding party prepped for the day in the newly renovated bridal suite, and the guys arrived a little later just in time for their first look! Jeannine Marie photographed this sweet couple and their bridal party throughout the day, doing a F A N T A S T I C job as always. Rustic Elegance prepped the guest tables, place cards, dessert table, and other decor throughout the space, and finally it was ceremony time!

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The ceremony was held under the Lath House at the Gardens of Castle Rock. The site was S T U N N I N G featuring a arch of gorgeous flowers provided by Studio B Floral, entrance doors provided by us, a pink aisle runner and the natural beauty of the venue. After the ceremony, it was time for cocktail hour- guests enjoyed refreshments and appetizers by Mintahoe catering, and also enjoyed touring the beautifully manicured grounds and gardens. Guests then moved under the tent to their beautiful decorated dinner tables with purple linens, burlap purple runners, white napkins, gold chairs, and floral centerpieces from Studio B Floral. The newlyweds sat at a sweetheart table – a cute touch! Mintahoe served an amazing dinner, and speeches came next, where there was not a dry eye in the room for most of them. We love hearing old & fun memories about the couples in the speeches! The rest of the evening was full of dancing and love radiating from the happily married couple.

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Haley + Makkonen – Thank you for including us in your day as your wedding coordinator’s, we love being a part of your love story! We hope that married life is a dream, and wish you all the love and happiness. Special shout out to Jeannine Marie Photography for sharing these A M A Z I N G pictures with us!

VENDORS
Venue: Gardens of Castle Rock
Catering: Mintahoe Catering & Events
Bartender: With a Twist
Rentals & Decor: We’ve Got It Covered
Florist: Studio B Floral
Photographer: Jeannine Marie Photography
Photobooth: MN Photobooth Rentals
Desserts: Sugar and Spice
Transportation: Northfield Transportation
Makeup: Bridget Belew
Hair: SM Hair & Makeup
Coordination/Decor: Rustic Elegance

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Tips + Tricks | Planning a Tent Wedding

To feed off of our previous blog [Tips + Tricks | Planning a Barn Wedding] we thought we would give our readers some tips + tricks on our other specialty – T E N T weddings! Weddings can get S T R E S S F U L in the planning process, and if you are getting married + having your reception outside [or under a tent], here are a few things to think about:

LAYOUT:
One of the M A I N components of planning a backyard/tent wedding is envisioning the space and finding the perfect tent/rental vendor to suit your needs. [Apres Event Rental is one of our favs]. In thinking about the layout of the space ask yourself these questions: Is there enough room for a tent [or two] that can hold the guest count? Is the area flat? Are there trees/branches that would get in the way of the tent? [taking into consideration that the tent stakes/ropes can take up to 7 F E E T on each side of the tent]. Another important thing to consider is the flow of the event space. Make sure there is enough room for your guests to mingle, dance, stand in line at the bar, walk through the buffet, etc. Think about the guest tables and head table layout [P R O – T I P: Rectangle tables will take up less space in a tent then round tables]. Another concept to think about is can your space accommodate parking for your guests. If the space isn’t large enough, you could considering hiring a shuttle service to bring in guests from the hotel (consider Renee’s Royal Valet). As part of the services we offer at Rustic Elegance, we provide a consult at your home and also draw up a detailed layout of your tent and surrounding space!

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 Draping // Lights by: We’ve Got It Covered

LIGHTING / POWER:
While planning a tent wedding, lighting and power will play a key aspect in your day. You’ll want to ensure that all areas are well lit for guests to walk around with ease in the dark. Don’t forget the path to the bathrooms and parking. Also, you may want to add a solar light to the bottom of each tent stake so guests won’t trip over them in the dark. For lighting inside of the tent, we recommend consulting with one of our favorite vendors, We’ve Got It Covered, for ideas on different options [and even D R A P I N G]. You’ll also want to ensure that you have enough power available for the lights, DJ, bathroom trailer, keg trailer, coffee makers, fans, etc. Make sure you locate the breaker box ahead of time and designate someone to flip it back on if one trips [pssst – hire Rustic Elegance to worry about that for you!]. When thinking about power, it is also helpful to have a few extra extension cords on hand. Also make sure to keep all cords that are in use out of the walkways so guests won’t trip over them.

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 Photo by: Kate Becker Photography // Lights by: We’ve Got It CoveredDay of Coordinator, Tips + Tricks, Planning Tent Wedding_0714.jpg

Photo by: Bethany Meister Photography // Draping // Lights by: We’ve Got It Covered

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 Photo by: Studio Starfish Photography

TECHNICAL DETAILS:
Not the most fun part of tent wedding planning [but one of the most important parts] is ensuring that you have everything set with your city/location. Check with the city to see if a permit is required to host a party in your backyard/on property – every city is different in this aspect. Also, you may want to add extra insurance coverage with your homeowners insurance for the day of the wedding in order to cover any accidents that may occur [but we are hoping for a S M O O T H day!].

DECOR:
Another detail to think about is decor and centerpieces! Make sure your centerpieces are heavy enough so that the wind can’t blow them over! Consider using battery candles vs. real ones, so these will stay lite on a windy day. [P R O – T I P: Opt for a seating chart versus place cards for outdoor weddings to avoid fly away place cards!]. Another option to dress up your tent would be to rent R U S T I C [but elegant] furniture! At Rustic Elegance, we offer a variety of fun rental options [couches, vintage hutches, chairs, etc] that could spruce up the tent space.

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 Photo by: Jamie Lauren Photography // Draping // Lights by: We’ve Got It CoveredDay of Coordinator, Tips + Tricks, Planning Tent Wedding_0697.jpg
Photo by: Jamie Lauren Photography // Draping // Lights by: We’ve Got It Covered

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Photo by: Bellagala // Rentals by: Rustic Elegance

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Rentals from: Rustic Elegance 

VENDORS:
Because you are getting married in a backyard setting vs. getting married at a place where a lot of the vendors are already included, hiring vendors with expertise in this type of setting is a must! Check with your caterer to see if they have experience cooking on site so they can ensure S M O O T H service + a memorable meal. If you’re looking for a caterer that does it all, we love working with A’BriTin Catering – they are A M A Z I N G! When considering dessert vendors, make sure you pick something that can withstand the heat. Cakes with a L O T of frosting can melt quickly in the S T E A M of MN // WI summer days. For your bartender, considering hiring a licensed service, who also carries liquor liability insurance. Liquid Motion and With a Twist are two good options [with both of these companies, you can still provide your own kegs/wine]. Also consider renting a keg trailer to keep all your beer [and white wine] COLD.

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 Photo by: Jeannine Marie Photography // Food by: A’BriTin Catering

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Photo by: Jeannine Marie Photography // Food by: A’BriTin CateringDay of Coordinator, Tips + Tricks, Planning Tent Wedding_0709.jpg
Photo by: Jeannine Marie Photography //  Bartending: Liquid MotionDay of Coordinator, Tips + Tricks, Planning Tent Wedding_0708.jpg
 Photo by: Jeannine Marie Photography //  Bartending: Liquid Motion

WEATHER:
With an outdoor tent wedding, weather can be an issue! You can never predict Mother Nature – it could be too hot, too cold, too windy, too rainy, etc. But planning ahead can ensure a perfect day no matter what. Considering order sidewalls for your tent, not only can these help on a R A I N Y day, but they can also help if your guests are blinded by the sun, if tablecloths are blowing off, or if floral arrangements are blowing over. [When deciding on your tent size, you’ll want to ensure that it is B I G enough to host everything under it [bar, dance floor, dining, etc.] and if it ends up being nice out – that’s a B O N U S and you can move some items outside! If the weather ends up not cooperating, make sure you have a back-up plan/layout in place for your ceremony. When thinking about H O T weather – consider ordering fans to keep guests cool, and overstock on ice/water to keep guests hydrated. If you are thinking about C O O L E R weather – consider bringing in heaters + blankets for guests to stay warm. If it’s supposed to be a rainy day – consider having U M B R E L L A S on hand [you can rent these from Rustic Elegance!]

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 Photo by: Eileen K Photography

LITTLE [BUT BIG] DETAILS:
When you plan a tent wedding, it’s not “all inclusive” like a golf course or hotel venue. You’ll have to provide some of your own items – Including Bathrooms [P R O – T I P: We recommend a least one Porta Potty to every 75 guests. On-Site is a G R E A T option when it comes to renting bathrooms – they even have trailers with A C!]. Don’t forget a hand washing station! Also, not so fun, but important to remember is garbage cans. You will want to make sure you have plenty on hand [with bags that fit]! Don’t forget to add recycling bins to cut down on waste. Clearly label these for guests to put waste in appropriate bins. Something to consider is who will be in charge of clearing dirty glassware off the tables and checking for full garbages periodically throughout the night [and where will these be put when full!].

In outdoor settings, you’ll want to ensure that your guests are comfortable. Consider providing sunscreen + bug spray, a bathroom basket with all the goodies, and even dancing shoes [or flip flops] for guests to use on the dance floor. While we are on the topic of shoes, it’s never a bad idea to remind guests to wear O U T D O O R friendly shoes + attire [H E Y – you can even add a note on your invitation or wedding website].

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 Photography: Alison Lea Photography

CLEAN-UP:
At the end of the night and after all of the F U N, having a tent wedding can leave you with a hefty “to-do” list of clean up items. Think ahead about who is going to blow out candles, clean up glassware, empty garbages, clean up the decor, remove your centerpieces, etc. It’s definitely not one of the most F U N parts of planning – but it can turn into a hassle if it is forgotten! Friends + family will be tired from dancing the night away, so we suggest hiring someone [like us!] to close out the end of the night + clean up.

MOST IMPORTANTLY:
Last but not least – to ensure that your day is P E R F E C T, appoint a contact person to greet vendors, implement the rain plan, keep things on schedule, and to handle any last minute problems that may arise! [hire a Day of Coordinator like Rustic Elegance] so that you and your family can also enjoy the day! Backyard weddings can be A M A Z I N G + extremely beautiful, but if not executed in a proper manner, can leave guests remembering the bad instead of the good. Our goal as Day of Coordinators is to P L A N ahead, be fully prepared for anything that comes our way, and have your guests remember how B E A U T I F U L your day was, as you start this exciting new journey with your partner!
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Photo by: Shots by Bridge
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 Photo by: Bethany Meister Photography 
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 Photo by: Brye Davis // Rentals from: Rustic Elegance
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 Photo by: Kate Becker Photography // Lights by: We’ve Got It Covered
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Draping by: We’ve Got It Covered
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 Photo by: Jamie Lauren Photography // Decor: We’ve Got It Covered