Tips + Tricks | Planning a Tent Wedding

To feed off of our previous blog [Tips + Tricks | Planning a Barn Wedding] we thought we would give our readers some tips + tricks on our other specialty – T E N T weddings! Weddings can get S T R E S S F U L in the planning process, and if you are getting married + having your reception outside [or under a tent], here are a few things to think about:

LAYOUT:
One of the M A I N components of planning a backyard/tent wedding is envisioning the space and finding the perfect tent/rental vendor to suit your needs. [Apres Event Rental is one of our favs]. In thinking about the layout of the space ask yourself these questions: Is there enough room for a tent [or two] that can hold the guest count? Is the area flat? Are there trees/branches that would get in the way of the tent? [taking into consideration that the tent stakes/ropes can take up to 7 F E E T on each side of the tent]. Another important thing to consider is the flow of the event space. Make sure there is enough room for your guests to mingle, dance, stand in line at the bar, walk through the buffet, etc. Think about the guest tables and head table layout [P R O – T I P: Rectangle tables will take up less space in a tent then round tables]. Another concept to think about is can your space accommodate parking for your guests. If the space isn’t large enough, you could considering hiring a shuttle service to bring in guests from the hotel (consider Renee’s Royal Valet). As part of the services we offer at Rustic Elegance, we provide a consult at your home and also draw up a detailed layout of your tent and surrounding space!

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 Draping // Lights by: We’ve Got It Covered

LIGHTING / POWER:
While planning a tent wedding, lighting and power will play a key aspect in your day. You’ll want to ensure that all areas are well lit for guests to walk around with ease in the dark. Don’t forget the path to the bathrooms and parking. Also, you may want to add a solar light to the bottom of each tent stake so guests won’t trip over them in the dark. For lighting inside of the tent, we recommend consulting with one of our favorite vendors, We’ve Got It Covered, for ideas on different options [and even D R A P I N G]. You’ll also want to ensure that you have enough power available for the lights, DJ, bathroom trailer, keg trailer, coffee makers, fans, etc. Make sure you locate the breaker box ahead of time and designate someone to flip it back on if one trips [pssst – hire Rustic Elegance to worry about that for you!]. When thinking about power, it is also helpful to have a few extra extension cords on hand. Also make sure to keep all cords that are in use out of the walkways so guests won’t trip over them.

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 Photo by: Kate Becker Photography // Lights by: We’ve Got It CoveredDay of Coordinator, Tips + Tricks, Planning Tent Wedding_0714.jpg

Photo by: Bethany Meister Photography // Draping // Lights by: We’ve Got It Covered

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 Photo by: Studio Starfish Photography

TECHNICAL DETAILS:
Not the most fun part of tent wedding planning [but one of the most important parts] is ensuring that you have everything set with your city/location. Check with the city to see if a permit is required to host a party in your backyard/on property – every city is different in this aspect. Also, you may want to add extra insurance coverage with your homeowners insurance for the day of the wedding in order to cover any accidents that may occur [but we are hoping for a S M O O T H day!].

DECOR:
Another detail to think about is decor and centerpieces! Make sure your centerpieces are heavy enough so that the wind can’t blow them over! Consider using battery candles vs. real ones, so these will stay lite on a windy day. [P R O – T I P: Opt for a seating chart versus place cards for outdoor weddings to avoid fly away place cards!]. Another option to dress up your tent would be to rent R U S T I C [but elegant] furniture! At Rustic Elegance, we offer a variety of fun rental options [couches, vintage hutches, chairs, etc] that could spruce up the tent space.

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 Photo by: Jamie Lauren Photography // Draping // Lights by: We’ve Got It CoveredDay of Coordinator, Tips + Tricks, Planning Tent Wedding_0697.jpg
Photo by: Jamie Lauren Photography // Draping // Lights by: We’ve Got It Covered

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Photo by: Bellagala // Rentals by: Rustic Elegance

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Rentals from: Rustic Elegance 

VENDORS:
Because you are getting married in a backyard setting vs. getting married at a place where a lot of the vendors are already included, hiring vendors with expertise in this type of setting is a must! Check with your caterer to see if they have experience cooking on site so they can ensure S M O O T H service + a memorable meal. If you’re looking for a caterer that does it all, we love working with A’BriTin Catering – they are A M A Z I N G! When considering dessert vendors, make sure you pick something that can withstand the heat. Cakes with a L O T of frosting can melt quickly in the S T E A M of MN // WI summer days. For your bartender, considering hiring a licensed service, who also carries liquor liability insurance. Liquid Motion and With a Twist are two good options [with both of these companies, you can still provide your own kegs/wine]. Also consider renting a keg trailer to keep all your beer [and white wine] COLD.

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 Photo by: Jeannine Marie Photography // Food by: A’BriTin Catering

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Photo by: Jeannine Marie Photography // Food by: A’BriTin CateringDay of Coordinator, Tips + Tricks, Planning Tent Wedding_0709.jpg
Photo by: Jeannine Marie Photography //  Bartending: Liquid MotionDay of Coordinator, Tips + Tricks, Planning Tent Wedding_0708.jpg
 Photo by: Jeannine Marie Photography //  Bartending: Liquid Motion

WEATHER:
With an outdoor tent wedding, weather can be an issue! You can never predict Mother Nature – it could be too hot, too cold, too windy, too rainy, etc. But planning ahead can ensure a perfect day no matter what. Considering order sidewalls for your tent, not only can these help on a R A I N Y day, but they can also help if your guests are blinded by the sun, if tablecloths are blowing off, or if floral arrangements are blowing over. [When deciding on your tent size, you’ll want to ensure that it is B I G enough to host everything under it [bar, dance floor, dining, etc.] and if it ends up being nice out – that’s a B O N U S and you can move some items outside! If the weather ends up not cooperating, make sure you have a back-up plan/layout in place for your ceremony. When thinking about H O T weather – consider ordering fans to keep guests cool, and overstock on ice/water to keep guests hydrated. If you are thinking about C O O L E R weather – consider bringing in heaters + blankets for guests to stay warm. If it’s supposed to be a rainy day – consider having U M B R E L L A S on hand [you can rent these from Rustic Elegance!]

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Photo by: Eileen K PhotographyDay of Coordinator, Tips + Tricks, Planning Tent Wedding_0712.jpg
 Photo by: Eileen K Photography

LITTLE [BUT BIG] DETAILS:
When you plan a tent wedding, it’s not “all inclusive” like a golf course or hotel venue. You’ll have to provide some of your own items – Including Bathrooms [P R O – T I P: We recommend a least one Porta Potty to every 75 guests. On-Site is a G R E A T option when it comes to renting bathrooms – they even have trailers with A C!]. Don’t forget a hand washing station! Also, not so fun, but important to remember is garbage cans. You will want to make sure you have plenty on hand [with bags that fit]! Don’t forget to add recycling bins to cut down on waste. Clearly label these for guests to put waste in appropriate bins. Something to consider is who will be in charge of clearing dirty glassware off the tables and checking for full garbages periodically throughout the night [and where will these be put when full!].

In outdoor settings, you’ll want to ensure that your guests are comfortable. Consider providing sunscreen + bug spray, a bathroom basket with all the goodies, and even dancing shoes [or flip flops] for guests to use on the dance floor. While we are on the topic of shoes, it’s never a bad idea to remind guests to wear O U T D O O R friendly shoes + attire [H E Y – you can even add a note on your invitation or wedding website].

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 Photography: Alison Lea Photography

CLEAN-UP:
At the end of the night and after all of the F U N, having a tent wedding can leave you with a hefty “to-do” list of clean up items. Think ahead about who is going to blow out candles, clean up glassware, empty garbages, clean up the decor, remove your centerpieces, etc. It’s definitely not one of the most F U N parts of planning – but it can turn into a hassle if it is forgotten! Friends + family will be tired from dancing the night away, so we suggest hiring someone [like us!] to close out the end of the night + clean up.

MOST IMPORTANTLY:
Last but not least – to ensure that your day is P E R F E C T, appoint a contact person to greet vendors, implement the rain plan, keep things on schedule, and to handle any last minute problems that may arise! [hire a Day of Coordinator like Rustic Elegance] so that you and your family can also enjoy the day! Backyard weddings can be A M A Z I N G + extremely beautiful, but if not executed in a proper manner, can leave guests remembering the bad instead of the good. Our goal as Day of Coordinators is to P L A N ahead, be fully prepared for anything that comes our way, and have your guests remember how B E A U T I F U L your day was, as you start this exciting new journey with your partner!
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Photo by: Shots by Bridge
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 Photo by: Bethany Meister Photography 
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 Photo by: Brye Davis // Rentals from: Rustic Elegance
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 Photo by: Kate Becker Photography // Lights by: We’ve Got It Covered
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Draping by: We’ve Got It Covered
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 Photo by: Jamie Lauren Photography // Decor: We’ve Got It Covered

Kaitlin + Matt | Wasner Barn

We absolutely A D O R E D working with Kaitlin and Matt on their wedding. They ended up deciding on T O N S of Rustic Elegance rentals including some furniture, signs, etc. [they even rented the cute directional sign that Rustic Elegance owner Kellie’s 91 year old grandpa hand painted – so C U T E!].

The day started with the ladies prepping their hair and makeup, and getting into the G O R G E O U S dresses. The men got in their suits, suspenders, and bow ties, and were ready to take photos with one of our F A V photographer’s, Jeannine, working for Bellagala [who is so much FUN to work with!]. The wedding party consisted of 7 ladies and 6 men which made for a group full of laughs and S M I L E S as the day went on. While pictures were being taken, the tent was being set up with simple + sweet centerpieces that included pictures of the couple, blue mason jars with Baby’s Breath, candles [made by the couple], and old B O O K S that they had collected. The tables were set with vintage plates for dinner and guests had the option of using mason jars to drink out of – we L O V E D this combo. We also helped set up a C A N D Y bar that was a hit with the guests later in the night.

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Kaitlin and Matt got married at a beautiful church and then guests headed over to Wasner Barn for the reception! Guests were able to play yard games in the large grassy area of the barn throughout the evening. For dinner, Divine Swine Catering served up phenomenal food [as always], followed by Y U M M Y desserts from Cake Walk. After dessert – it was time to get the party S T A R T E D! This couple lucked out with a G O R G E O U S night, so they were able to have their dance outside under the stars, with the sweet addition of string lights – so pretty [Jeannine captured some great night photos of this]! They also had a bonfire for guests to enjoy and a late night snack of S ‘ M O R E S! As the night came to a close, the Rustic Elegance team cleaned up all of the guest tables and decor so that the couple could enjoy their first night as a married couple.

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Day of Coordinator, Kaitlin + Matt, Wasner Farm_0665.jpgThe couple rented these A M A Z I N G items from Rustic Elegance!

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Kaitlin + Matt – thank you S O much for hiring Rustic Elegance to help with your wedding coordination. We had so much F U N working with you two, and loved reminiscing on your special day.

Vendors
Ceremony: St. Dominic Church
Reception: Wasner Barn
Catering: Divine Swine Catering
Rentals: Rent-N-Save Northfield // Rustic Elegance
DJ: Bellagala
Florist: Forget-Me-Not
Photographer: Bellagala
Video: PranaLens
Desserts: Cake Walk
Coordination and Rentals: Rustic Elegance

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Day of Coordinator, Kaitlin + Matt, Wasner Farm_0680.jpgSuch a F U N sign that was hand painted by Kellie’s grandpa for renting!

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Round Barn Farm – Styled Shoot

As a wedding coordinator, we have some A M A Z I N G opportunities that come our way. One of such is being a part of a styled shoot. This fall, we were able to take part in a styled shoot at Round Barn Farm, and it couldn’t have turned out any B E T T E R! This barn is located in Red Wing MN, and features [absolutely] beautiful views of the Mississippi River Valley. The barn itself is a sixty foot high round barn, and is surrounded by greenery [fun fact: the barn was built in 1914 – W O W!].

We tried to think a little out of the ordinary for this shoot, and pair some non-traditional fall colors together, while still ensuring that they complement one another, and leave a romantic vibe in the air. We settled on burgundy, gold and black details which turned out to be S T U N N I N G.

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The ladies spent their morning getting ready in the G O R G E O U S bridal suite at Round Barn Farm. JAK Beauty styled our models with some amazing make-up, while Hair Love worked on their hairdos [the outcome was perfect on all of the models – such a good T E A M!].

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We tried to think a little out of the ordinary for this shoot, and pair some non-traditional fall colors together, while still ensuring that they complement one another, and leave a romantic vibe in the air. We settled on burgundy, gold and black details which turned out to be S T U N N I N G.

For this shoot, we were S O lucky to have the help of S O many vendors. The bride’s wedding gown was a feature from Bridal Accents Couture, and incorporated gorgeous lace embellishments. Fringe Boutique provided E L E G A N T gold jewelry for our ladies which added an extra sweet touch. The bridesmaids were outfitted in long, burgundy dresses in two different styles [tip: this style is I N – having your bridesmaids in different styles of dresses looks fun for pictures A N D ensures that everyone is comfortable in their dress!]. Also, because fall weddings can get a little C O O L in the MN // WI area, we featured fur wraps to keep our ladies heated during the shoot. The A D O R A B L E flower girl is wearing a simple white dress with burgundy accents [sash + floral crown] to complement the wedding color scheme. The groom was dressed in a traditional black suit with a burgundy bow tie [L O V E] and pocket square. The ring bearer wanted to be dressed the same as the groom, and the outcome is just too C U T E!

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The florals throughout the day were nothing short of P E R F E C T! Studio B did a fantastic job tying in burgundy, red, and purple arrangements throughout the day. The bouquets even had blueberries [so C R E A T I V E]. Hanging amaranthus were also used throughout the day to add more of the burgundy pop to our shoot.

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The Round Barn Farm is seemingly B E A U T I F U L by nature. For decor for this shoot, we decided to focus on this natural beauty outdoors, and keep the ceremony sites decor simple. The fun thing about the Round Barn Farm is that they have 2 ceremony site locations to choose from when planning your S P E C I A L day, so we wanted to showcase these outstanding options. For ceremony site #1, We’ve Got It Covered used G O R G E O U S white draping to frame the site, and add a nice simple touch to the ceremony backdrop. We also utilized some of the hanging amaranthus on the ceremony draping, and tied black sashes on the backdrop and chairs for another simple touch. Studio B created a hanging floral ball with burgundy blooms, as well as simple greenery for the couple to stand underneath. Love Letters designed a F U N chalkboard sign at the end of the aisle for added decor [which we A D O R E D]. For ceremony site #2, We’ve Got it Covered used simple elegant white draping on a large tree, paired with an adorable chalkboard [again by the talented Love Letters] at the end of this aisle as well.

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On to the R E C E P T I O N! For this, we styled two different tablescapes – one for guests, and one for the head table. The guest tables featured burgundy, cream, and gold color schemes. The chairs were accented by a burgundy + lace sash to further complement the romantic theme. For the centerpiece features, we used gold lanterns with cream candles, gold floral vases, birch table number holders, floral watermark table numbers + menu cards designed by the great Ink Well Minneapolis, and a burgundy table runner. We also added burgundy blooms, berries, and a subtle amount of greenery compliment our color scheme throughout the tablescape.

For the head table, we used M O R E greenery, as well as a few more black accent details, like plate chargers and napkins. For the head table backdrop, we used burgundy draping with greenery hanging from birch branches. A long garland with gold votive candles was used to center the burgundy bouquets and gold pillar candle holders.

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For the reception decor, Adagio Djay Entertainment added some A M A Z I N G up-lighting to the dance floor, and we were ready to dance [all night long!]. We also featured some cozy couches for guests to sit on in the bottom level of the barn, which were rentals from the Rustic Elegance furniture collection. We’ve Got It Covered added some extra draping for a nice finishing touch to this area.

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And last, but D E F I N I T E L Y not least, our dessert featured a stunning burgundy tiered cake designed by Miss Sara’s Cakery. The top tier was even painted gold to go with the theme. She also provided amazing wedding themed cookies and other small desserts placed on stands and trays to fill the dessert table [which was an old horse wagon situated inside the barn].The dessert stands + platters featured are rentals from Rustic Elegance, and are great options to add a little more rustic decor in to your special day!

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As previously stated, we are S O lucky to have the opportunities to work with some amazing vendors [listed below] at this styled shoot, and we absolutely cannot W A I T to help couples with their Day of Coordinating at the Round Barn Farm.

P.S. Thanks to Jeannine Marie Photography not only for these outstanding photos but also for help putting the amazing details of the day into the above words for our post.

Venue: Round Barn Farm
Photographer: Jeannine Marie Photography
Planner & Decor: Rustic Elegance
Décor: We’ve Got It Covered
Florist: Studio B Floral Designs
Make-Up: JAK Beauty
Hair Stylist: Hair Love
Desserts: Miss Sara’s Cakery
Print/Design: Ink Well Minneapolis
Chalkboard Art: Love Letters
DJ: Adagio Djay Entertainment
Lighting (barn): Adagio Djay Entertainment
Videographer: The Great White Dress
Catering: A’BriTin Catering
Bride Dress: Bridal Accents Couture
Groom Outfit: Savvi Tuxes by Bridal Accents Couture
Flower Girl Dress & Ring Bear Outfit: Bridal Accents Couture
Accessories: Fringe Boutique
Bride/Groom Models: Ali and Shane Ewy
Bridesmaids: Hannah and Angie
Flower Girl/Ring Bear Models: Aubrey & Javin (future Mrs. & Mrs.)

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Redeemed Farm | Styled Photo Shoot

First of all… this was such an amazing day! We got together with some of the BEST local vendors and coordinated a styled shoot/grand opening for Redeemed Farm. Redeemed Farm is a newly restored barn venue in Scandia, MN. It was named one of 2017’s Most Stunning Barns Across the USA, and when you take a look at these photos you will see why!

A huge shout out to all the talented vendors that made this day happen! We were so lucky to be able to coordinate with such an all-star team.

With a little collaboration this styled photo shoot turned out stunning! See lots…. and lots! of pics below 🙂

VENDORS
Venue: Redeemed Farm
Planning: Rustic Elegance and Pure Event Planning
Photography: Jeannine Marie Photography
Videography: Jasper Meddock Productions
Flowers: Studio B Floral Designs
Hair: Hair by Heidi
Makeup: Makeup by Mindie
Decor: We’ve got it covered and Rustic Elegance
Desserts: The Thirsty Whale
Stationary: Ink Well Press
S’mores Bar: North Mallow
Dress Shop: Flutter Bridal Boutique
Dress Designer: Leanne Marshall
Groom Outfit: The Wedding Shoppe
Jewelry: Style By Cia
Models: Lauren Witte + Elliot Backer

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Makeup by Mindie and Hair by Heidi  working thier magic!MN Bride,MN Photographers,MN weddings,Minnesota Wedding Photographers,Photographers in Saint Paul,Twin Cities Wedding Photographers,Twin Cities Wedding Venues,
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Tux by The Wedding Shoppe and dress by Flutter Bridal Boutique
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Gorgeous jewelry by Style By Cia
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Look at this head table! Complete by We’ve got it covered, Rustic Elegance , and Studio B Floral Designs

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Jasper Meddock Productions does such amazing work!
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Dessert spread by The Thirsty Whale ….. soooooooo good!
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Check out this ceremony site! Chair and arch drapings by We’ve got it covered
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S’more bar by North Mallow. So unique and so good!
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What a pleasure it was to work with so many amazing vendors that made this day happen. And a special thanks to Redeemed Farm for letting us use your STUNNING space to pull this off!

Tent Wedding, Lisa and Robin, Day of Coordinator

Looking back at Lisa and Robin’s wedding photos from this past June warms our hearts. We were super excited to help with coordinating their wedding, which took place at their families cabin in Amery WI. The setting was perfect-nestled in a grove of trees, surround by nature-we were in heaven! Check out their photos below and you will see why we loved every min of their wedding. Congrats Lisa and Robin and thanks for including Rustic Elegance in your day!

Location: Backyard Cabin, Amery WI
Photographer: Caroline Royce Design/Photo
Day of Coordinator: Rustic Elegance
Catering: R & D Catering
Bartender: With a Twist
Rentals: Ultimate Events
Decor: We’ve Got it Covered
DJ: PSM Weddings
Hair/Make-up: Creative Beaute
Bathroom Trailer: Jimmy’s Johnnys
Outhouses: Tooms Septic

 

The girls having fun getting ready together at the cabin. We love their matching robes!Day of Coordinator, Lisa and Robin, Backyard Wedding_0778.jpg
First look Kisses are the best!Day of Coordinator, Lisa and Robin, Backyard Wedding_0780.jpg

Dapper looking Gentlemen!
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Boots and fun dresses for these pretty ladies!
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awh.. the way she looks at him!
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Lisa and her dad as he walks her down the aisle. We love the handmade benches by the groom and his dad!
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Lisa and Robin added many personal touches to their day, including a firework for their unity symbol and a surprise Mariachi Band as they exited the ceremony.Day of Coordinator, Lisa and Robin, Backyard Wedding_0787.jpg
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We love the chandelier and draping by We’ve Got it Covered
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High fives to the newly married couple!
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It may have down poured during dinner, but that didn’t stop these two from smiling! The sun came out shortly after and the evening continued with dancing into the night!
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Day of Coordinator, Lisa and Robin, Backyard Wedding_0789.jpg

We had to include a photo of the cute outhouse’s they rented from Tooms Septic. We had these in addition to bathroom trailer. How fun! (The insides were really nice btw)!

Wedding Planning, Rolling Ridge Wedding and Event Center

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Rustic Elegance had the pleasure of meeting Randy and Nancy of Rolling Ridge Wedding and Event Center this past summer. We got to spend some time at the barn and absolutely fell in love! From the moment we drove onto the property we could tell that no detail was forgotten. From the landscaping to the bridal suite-this place is amazing!

The large 1800’s timber-framed barn has been completely restored and renovated (which now includes a sound system, heating, AC and every so carefully placed chandeliers). The property also includes a Roosters Roost for the groomsmen, a built in bar/lounge (including bathrooms), and did we mention the perfectly set up bridal suite..?

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Located just north of St. Cloud, the historic barn can host up to 300 guests. You will be happy to know that the rental fee also includes the tables and chairs. Rolling Ridge has partnered with a great catering company called Custom Catering, who can offer both food and beverage services. Rolling Ridge has a few ceremony options, including the rolling hills among the large oaks, the barn and also a unique space along side the original rock barn wall (our fav).

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If you are looking for a unique barn venue that has all the bells and whistles, we highly recommend you check out Rolling Ridge Wedding and Event Center. We are excited to be out here a couple times this summer to help with wedding planning.

Thank you to 99 Perspectives for these great photos!